As well as delivering a quality activity, it is important that it is well presented so that people can understand and enjoy it.
There are a few things that can be useful in helping to build the atmosphere around an event including:
Microphone – to make announcements and/or commentary
Music playing device (e.g. laptop/tablet/phone)
It is worth considering a few things prior to the event to make sure you can use these things effectively:
Where will they be positioned and do you need access to power, connectivity or shelter from the weather?
Make sure there is access to wi-fi or data or that music has been downloaded
Make sure that the music is suitable for the people attending
Who will be the voice of the event - they need to be comfortable conveying a variety of messages or interactions
Ensure that any emergency communications can be communicated, e.g. the venue system can override or be heard over the event PA
The vast majority of events will not need any licenses for music or entertainment. However, this is something that is worth checking, particularly if you have a large event. This can be done via the government website.
Once you have the equipment you need, it’s worth thinking about the messages you want to put across during the day.
This can include:
Briefings for participants
Details about activities and timetabling
Commentary on what is happening during the activity
Announcing winners and presenting medals
Thank you’s – venue, volunteers, partners, sponsors
Encouraging people to post their photos on social media